For Setup Please Visit: 👉 https://kolabnow.com/support

Setting up a Kolab Now email account can be an excellent choice if you’re looking for a secure, private, and feature-rich email service. With its strong emphasis on end-to-end encryption and data privacy under Swiss law, Kolab Now is an ideal platform for those who prioritize security while maintaining seamless productivity tools. Whether you're a new user looking to set up Kolab Now email for the first time or simply want to configure it on an email client, this guide will walk you through the Kolab Now email setup process step by step.

What is Kolab Now?

Kolab Now is a secure email service that provides more than just email. It integrates with Kolab Groupware, offering users a suite of productivity tools such as calendars, contacts, tasks, and file storage—all within an encrypted environment. The service ensures that all communication remains private, operating under Switzerland's stringent privacy laws. This makes it an excellent choice for individuals, businesses, and organizations looking for a secure, ad-free email solution.

Why Choose Kolab Now Email Setup?

Kolab Now offers a variety of benefits, including:

  • End-to-End Encryption: All communications are protected with strong encryption, ensuring that only you and your intended recipients can read the contents of your emails.
  • Swiss Privacy Laws: Your data is protected under some of the world's most stringent privacy regulations, which means Kolab Now is not compelled to hand over your data to foreign governments.
  • Integrated Productivity Tools: Kolab Now’s groupware features include a shared calendar, task management tools, contacts, and file storage.
  • Ad-Free Experience: Unlike many free email services, Kolab Now does not show you intrusive ads, providing a clean and distraction-free interface.

Now that you understand the benefits, let's get into how to set up Kolab Now email.

Step-by-Step Guide to Kolab Now Email Setup

Step 1: Sign Up for a Kolab Now Account

Before setting up Kolab Now email on your device, you need to sign up for an account. Here’s how:

  1. Go to the Kolab Now website: Open your web browser and navigate to.
  2. Click on "Sign Up": On the homepage, you’ll see a “Sign Up” button. Click on it to begin the registration process.
  3. Choose a Plan: Kolab Now offers various subscription plans depending on your needs (personal, business, or organization). Choose the one that best fits you.
  4. Enter Your Information: Fill out the registration form with your personal details, including your name, email address (which will be your Kolab Now email address), and password.
  5. Complete Email Verification: Kolab Now will send you a verification email. Open that email and click on the verification link to confirm your account.
  6. Set Up Your Profile: Once you’ve verified your email, log in to your Kolab Now account, and you can customize your profile settings, including your display name, time zone, and preferences.

Once your account is set up, you can begin configuring Kolab Now email setup on various platforms.

Step 2: Accessing Kolab Now Email via Webmail

One of the easiest ways to access your Kolab Now email is through the webmail interface. Here’s how you do it:

  1. Go to the Login Page: Visit and click on the “Login” button at the top-right corner of the homepage.
  2. Enter Your Credentials: Enter the email address and password you used when signing up.
  3. Two-Factor Authentication (If Enabled): If you’ve enabled two-factor authentication (2FA) on your account, you will be prompted to enter the verification code sent to your phone or authentication app.
  4. Access Your Inbox: After logging in, you’ll be directed to your Kolab Now inbox, where you can start sending, receiving, and organizing your emails.

This webmail interface also allows you to manage your contacts, calendar, and tasks—all from within the Kolab Now platform.

Step 3: Setting Up Kolab Now Email on Email Clients (IMAP/SMTP)

If you prefer using an email client (like Outlook, Thunderbird, or Apple Mail) instead of the webmail interface, you can easily set up Kolab Now email using IMAP and SMTP protocols. Here's how:

  1. Open Your Email Client: Open the email client you want to use. This could be a desktop app (like Outlook or Thunderbird) or a mobile app (like the Mail app on iOS or Android).

  2. Go to the Account Settings: Locate the account settings or mail settings section in your email client. The location of this option varies depending on the client, but it's usually under “Settings” or “Accounts.”

  3. Add a New Email Account: Choose the option to add a new account or set up a new email address.

  4. Enter Your Kolab Now Email Information:

    • Your Name: Enter the name you wish to display in the “From” field of your emails.
    • Email Address: Enter your Kolab Now email address.
    • Password: Enter the password you created when setting up your account.

  5. Choose IMAP for Incoming Mail:

    • IMAP Server:imap.kolabnow.com
    • IMAP Port:993
    • Encryption: Select SSL/TLS for secure communication.

  6. Set Up SMTP for Outgoing Mail:

    • SMTP Server:smtp.kolabnow.com
    • SMTP Port:465 (SSL/TLS) or587 (STARTTLS)
    • Encryption: Choose SSL/TLS or STARTTLS, depending on your client.

  7. Authentication: Enter your full Kolab Now email address and password as the authentication details for both incoming (IMAP) and outgoing (SMTP) servers.

  8. Finish Setup: Once all details are entered, your email client will verify the settings, and the Kolab Now email setup should be complete. Your inbox will start syncing, and you’ll be able to send and receive emails.

Step 4: Set Up Kolab Now on Mobile Devices

Setting up Kolab Now email on your mobile device is just as easy as setting it up on a desktop email client. Here’s how to do it on both Android and iOS:

For Android Devices:

  1. Open the Mail app or any third-party email client app (like Outlook or K-9 Mail).
  2. Tap on Add Account.
  3. Enter your Kolab Now email address and password.
  4. For IMAP settings:
    • Incoming Mail Server (IMAP):imap.kolabnow.com, Port 993, SSL/TLS
    • Outgoing Mail Server (SMTP):smtp.kolabnow.com, Port 465 or 587, SSL/TLS
  5. Tap Next and your email account should be set up automatically.

For iOS Devices (iPhone/iPad):

  1. Open the Settings app and go to Mail > Accounts > Add Account.
  2. Select Other and tap Add Mail Account.
  3. Enter your name, email address, password, and a description (e.g., "Kolab Now").
  4. For the IMAP Settings:
    • Incoming Mail Server (IMAP):imap.kolabnow.com, Port 993, SSL
    • Outgoing Mail Server (SMTP):smtp.kolabnow.com, Port 465 or 587, SSL/TLS
  5. Tap Save, and your email should begin syncing.

Step 5: Customizing Your Kolab Now Email Setup

After setting up your Kolab Now email, you can customize your settings to suit your preferences:

  • Create Folders and Labels: Organize your emails by creating custom folders and labels within the webmail interface.
  • Set Up Email Filters: Automatically organize incoming emails by creating rules and filters (e.g., filter by subject, sender, etc.).
  • Personalize Your Signature: Set a custom email signature that will be added automatically to every outgoing email.
  • Configure Notification Settings: Choose how and when you want to be notified about new emails or calendar events.
  • Enable Two-Factor Authentication: For enhanced security, enable two-factor authentication (2FA) to add an extra layer of protection to your Kolab Now email setup.

Conclusion

Setting up Kolab Now email is a straightforward process that can be done through various methods, whether via webmail, desktop email clients, or mobile devices. With Kolab Now’s email setup, you get access to not only secure email but also a suite of productivity tools, all while ensuring your data is protected under Swiss privacy laws. Whether you're a personal user or part of a business, Kolab Now’s integration of secure communication, collaboration, and privacy features makes it a powerful tool for managing your digital life.